AI Prompt Playbooks: How HR Professionals Can Integrate AI into Daily Activities to Boost Productivity
AI is changing the way HR professionals approach daily tasks, from drafting emails to handling employee inquiries. By using AI, HR teams save time, reduce errors, and can focus on strategic initiatives and action.
We started from the job description of an HR generalist and extracted the most common tasks that can be automated with AI. Below are categories and example prompts that can be used in daily HR activities. Between the square brackets [] you will find suggestions for completing the prompts.
You can use these prompts as you wish, modifying or adapting them for the specific needs of your team or organization. We actually encourage you to do so.
If you want to send us suggestions for improvements or additional prompts, you can write to us at cristi.minica@stepathon.io
Content
- Recruitment and Onboarding
- Employee Relations
- Performance Management
- Compensation and Benefits
- Training and Development
- Policy and Compliance
Recruitment and Onboarding
Prompt:Job Description Generator
"Write a job description for a [job title]. This position includes [list of responsibilities, 3-5 key items]. The ideal candidate should have [list of qualifications, 3-5 key items] and [relevant experience or certifications]. Highlight the company culture [company culture description] and the benefits offered. [list of offered benefits]."Prompt:Interview Questions
"Write a list of interview questions for a [job title] position. These questions should assess [list of competencies, 3-5 key items] and [relevant experience or qualifications]."Prompt:X-Day Onboarding Plan
"Write an onboarding plan for a new employee for the first [14, 30, 60, 90] days for the position [job title]. This plan should include [list of activities, 3-5 key items] and [learning objectives]. Generate evaluation and success criteria for each objective. Generate steps for integration into the team and company considering [list of situations]."Prompt:Behavioral Interview Questions
"List the most relevant behavioral interview questions for a selection interview for a [job title], to evaluate teamwork and problem-solving skills."Prompt:LinkedIn Candidate Contact Email
"Create 3 email variants to contact a potential candidate on LinkedIn for the [job title] position at [company name]. Include a brief presentation of the company [company description] and the role [role description]. Mention why the candidate is suitable for the role [reason for suitability]. The email should be personalized, highlight why the candidate is right for the role and include a call to action to schedule a discussion or interview. Use a professional and friendly tone. Under 150 words."Prompt:Candidate Rejection Email
"Write a rejection email for a candidate who applied for [job title] at [company name]. Provide constructive feedback [constructive feedback]. The email should encourage the candidate to apply for other positions in the future, be polite and professional, thanking the candidate for their interest and time. Suggest resources or directions for improving the candidate's skills. Use an empathetic and encouraging tone. Generate 3 email variants."Prompt:Job Offer Email for Candidates
"Create a job offer email for a selected candidate for the [job title] position at [company name]. Include details about salary [salary details], benefits [benefits list], start date [start date] and next steps [next steps]. The email should be clear, concise and highlight why the candidate is right for the role. Use a professional and enthusiastic tone."Prompt:CV Summary
"Summarize a candidate's CV for the [job title] position at [company name]. Highlight relevant experience [relevant experience], key skills [key skills] and achievements [notable achievements]. Provide an assessment of the candidate's fit for the role [reason for suitability]."Employee Relations
Prompt:Conflict Resolution Script
"Write a script to address a conflict between [employee 1 name] and [employee 2 name] regarding [conflict description]. This script should include mediation steps and effective communication techniques. The goal is to communicate openly and reach a friendly resolution."Prompt:Employee Engagement Survey
"Create a survey to assess employee engagement within the company. This survey should include questions about [areas of interest, e.g.: job satisfaction, relationship with managers, development opportunities]. Include both open and closed questions to gather detailed feedback."Prompt:Anonymous Feedback Questionnaire
"Generate an anonymous feedback questionnaire to evaluate the recent [session type, e.g.: training] session. Include open and closed questions to gather detailed feedback."Performance Management
Prompt:Performance Feedback
"Write constructive feedback for an employee [employee name] who has [description of behavior or performance]. This feedback should include [positive aspects, 2-3 key items] and [areas for improvement, 2-3 key items]. Provide clear examples for both situations and actionable steps for improvement."Prompt:Organizational Structure Strategy
"Develop a [short, medium, long] term strategy to review and optimize the organizational structure of [company name]. This should include analysis of current roles and responsibilities [list of current roles and responsibilities], identifying gaps and proposing new roles or adjustments. Ensure the proposed structure supports the company's strategic objectives [description of strategic objectives]."Prompt:Efficient Organization Calendar
"Propose an efficient calendar for organizing interviews, training sessions and evaluation meetings for the next month. Ensure the schedule minimizes conflicts and maximizes participant availability. Include suggestions for time management and task prioritization. Here is the list of events: [events list]."Prompt:Digital Checklist
"Create a digital checklist with essential weekly tasks for the human resources manager. Include [task list, 5-10 key elements] and [their prioritization]. Ensure the checklist is easy to use and can be updated regularly."Compensation and Benefits
Prompt:Compensation Philosophy Generator
"Create a draft for the compensation and benefits philosophy of [company name]. This should include key principles [3-5 elements] and [types of benefits offered, e.g.: insurance, bonuses, wellness programs]. Make sure the philosophy reflects the company values [company values description] and employee retention objectives. The goal is to attract and retain the right people."Prompt:Benefits Communication Plan
"Create a communication plan to inform employees about the benefits offered by [company name]. This plan should include communication channels [channels, e.g.: email, intranet, info sessions] and [key messages, 3-5 elements]. The objective is to ensure employees understand and make use of the available benefits."Prompt:Salary Benchmark Request
"Request a salary benchmark report for the position [job title] in the [industry name] industry and [region name] region. Include average salary range, factors influencing salary, and relevant data sources."Prompt:Overtime Hours Report
"Generate a detailed report of employees who exceeded the maximum number of overtime hours in the last month and any potential discrepancies. Here is the list of hours worked: [list of employees and hours worked]. Include employee name, number of overtime hours worked and recommendations for managing these situations. Suggest measures to prevent excessive overtime in the future."Prompt:Salary Change Email
"Draft a standard email for announcing salary changes, clear and professional. Include details about the new salary [salary details], the date from which it will be applied [application date] and next steps [next steps]. Ensure the tone is positive and encouraging."Training and Development
Prompt:Training Needs Assessment
"Generate a questionnaire to assess the training needs of employees in the [department name] department. Include questions about current skills, areas where employees feel they need development, and preferences regarding training methods. Provide suggestions for prioritizing training programs."Prompt:Learning and Development Program Proposal
"Develop a proposal for a learning and development program for employees in the [department name] department. Include program objectives, targeted competencies, training methods (workshops, online training, mentoring, etc.), success criteria, and ways to evaluate progress. Suggest an implementation calendar and required resources."Prompt:Individual Development Plan Proposal
"Create a personalized development plan for an employee [employee name] in the role of [job title]. This plan should include [short or long] term learning objectives, skills to develop and necessary resources."Prompt:Team Development Plan Proposal
"Create a personalized development plan for the [team name/department] team that has the objectives [team objectives]. This plan should include [short or long] term learning objectives, skills to develop and necessary resources."Prompt:Training Module Proposal for a Skill Type
"Create a customized training module for developing project management skills for an employee from the [example] department."Policy and Compliance
Prompt:Policy Update Communication
"Create a message to communicate to employees an update to company policies regarding [policy subject]. The message should include the reason for the update, main changes, impact on employees, and next steps. Use a clear and professional tone."Prompt:HR Compliance Checklist
"Generate a checklist for HR compliance requirements related to [specific area, e.g.: hiring documentation, data protection (GDPR/CCPA), workplace safety]. Include essential steps, required documents, and recommendations for meeting relevant regulations."Prompt:Answers to Frequently Asked Employee Questions
"Generate a list of frequently asked questions (FAQ) for employees related to [specific topic, e.g.: leave policies, benefits, performance reviews]. Include clear and concise answers for each question, considering employee needs and concerns."Prompt:Create a Policy Summary
"Generate a summary of the policy [policy name + content] for employees. Include main objectives, employee responsibilities, and any relevant information about implementation and compliance."Prompt:Create Form Templates
"Create form templates for managing hiring documentation and employment contract termination."Prompt:Create Health and Safety Compliance Questionnaire
"Generate a set of questions for auditing compliance with health and safety regulations at work."Tips for Effective Use
These prompts are designed to be used directly in AI tools like ChatGPT or similar to accelerate and professionalize HR tasks with clear and structural results. They follow good prompt engineering principles, mentioning context, format, purpose and limitations, so that they correspond to the precise needs of an HR specialist.
- Be specific in prompts for better results
- Review and edit AI-generated content
- Use AI for brainstorming in complex HR scenarios
- Be specific about goals and context to get more relevant responses
Additional Prompt Suggestions
If you have suggestions for additional prompts that could be useful for HR professionals, please contact us atcristi.minica@stepathon.io